Audit critical of Coxsackie water, sewer fund accounting

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ALBANY – A state comptroller’s
audit of the Village of Coxsackie water and sewer funds was critical of
the way they were maintained during the study period of June 1, 2012 through
May 31, 2014.

The report found that village officials did not properly classify the
amounts due to the general fund from the water and sewer funds. For the
fiscal year May 31, 2013, the two funds owed the general fund $440,974.
For the fiscal year ending May 31, 2014, the amount increased to $560,359.

The audit said the village board did not adopt budgets containing realistic
water and sewer revenue estimates that were based on historical and other
relevant information.

Village officials do not have written procedures for reconciling the water
produced by the village’s water system, as indicated by the master
meter readings, with the water billed to the village’s customers,
the audit found.

Key recommendations of the state report include reviewing of all outstanding
interfund advance balances and taking action to repay the advances or
make necessary adjustments to reduce fund balance; adopting structurally
balanced budgets that include realistic estimates or revenues for the
water and sewer funds; and ensuring that procedures are developed for
periodically reconciling the amount of water produced with the amount
billed.