ALBANY – A state audit of the extra-classroom clubs in the Monroe-Woodbury Central School District found the board of education and district officials did not ensure procedures governing those club operations were established as required.
The review by the State Comptroller’s Office found that 15 of 113 disbursements totaling $44,166 did not have disbursing orders that included the two required authorizing signatures. One of the disbursing orders totaling $15,700 lacked itemized receipts.
The audit also said 10 checks totaling $5,100 were written for petty cash use. The check amounts ranged from $300 to $900 which were all over the $100 limit established by the New York State Education Department.
Key recommendations of the audit included establishing and implementing extra-classroom activity procedures and maintaining records, supporting documentation and ledgers for all receipts and disbursements.
In response to the audit, Superintendent of Schools Elsie Rodriguez and School Board President Jon Huberth wrote, “The district intends to work diligently to develop a corrective plan that permeates the culture of the organization through the development of policy, its dissemination and enforcement. Detailed procedures will be documented to augment policy. Additional, training will be provided to staff and students who are responsible for ECA funds.”
