Wappinger school district fuel accountability is lacking, state audit says

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WAPPINGER – An audit of the Wappinger Central School District motor vehicle fuel supplies found a number of flaws, the state comptroller’s office found.
The audit was for the period of the period July 1, 2013 through November 6, 2014. School officials said a corrective action plan for all of the criticisms and recommendations has been implemented or is a work in progress.
The auditors found eight instances where fuel volume dispenses exceeded the vehicle’s tank capacity or a reasonable volume given the amount of miles driven between fill-ups.  It found that in 140 instances where fuel was dispensed without an odometer reading and 26 instances where odometer readings for vehicles were less than the previous readings for those same vehicles.
The report also found the director of facilities and operations does
not maintain a log of fuel usage for the 275 gallon diesel tank in his
department, which had deliveries totaling $6,326 during the period studied,
nor did he have knowledge of who was reordering the fuel.
Also cited was the fact that the transportation director does not have a complete and accurate record of all vehicles that use the fuel management system, showing the vehicle number, fuel key, department and employee assigned to the vehicle. In fact, there were 341 vehicle numbers on the fuel transaction report, but 389 vehicle/key combinations on the report.
In cases of sedan fill-ups, a sedan with a 17-gallon gas tank had fuel transactions of 16 to 35 gallons.
The fence surrounding the diesel fuel tanks was unlocked at 5 a.m. if working overtime and locked before the second shift ends at 10:35 p.m. Auditors found 1,825 transactions after 10:30 p.m. and before 5 a.m.
“These anomalies were never reviewed for reasonableness,” the report said. “While these transactions could be for legitimate district purposes, there could be others after normal working hours that are not.”