State comptroller critical of Greenville Fire District financial operations

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ALBANY – A State Comptroller’s Office audit of the Greene County Greenville Fire District #1 was critical of the district’s internal financial controls.
The review covered the period of January 1, 2013 through July 10, 2014.
Auditors found the district budget’s did not include detailed estimates of revenues and did not include estimates of fund balance; reserve funds were not properly established; claims were paid before the board review and did not contain itemized vouchers; and the treasurer did not provide budget status reports to the board and there was no independent oversight to ensure that completed bank reconciliations were correct.
Key recommendations include that the district develop policies and procedures over the budgeting process; review the legal requirements for reserve funds and legalize existing reserve accounts; audit all claims and ensure that each claim contains adequate supporting documentation; and ensure that required reports are provided to the board and that bank balances are correctly reconciled to district account balances.